Frequently Asked Questions
Where can I find more details about the conference?
This website for the Hawaii STEM Conference is being updated as we have more info! Make sure to check all pages for the latest updates.
How does registration work?
This year we are using the Whova app for registration and conference information. Teachers can register themselves and their students easily at the same time by selecting the number of registrations needed and entering everyone's information. Info you will need for each attendee: Name, Preferred Name, Email, DOB, T-shirt size, Grade, Gender, Ethnicity, Emergency Contact Info.
You can pay at time of registration, or if you are needing a Purchase order - utilize the “PurchaseOrder” discount code. We will reach out to you with the Purchase order via email.
Having trouble? Please email hawaiistemconference@gmail.com
What meals are provided?
Lunch will be provided on both days, all other meals and snacks will need to be paid for on their own. No outside food is allowed at the Hawaii Convention Center!
Will there be a shuttle to the Hawaii Convention Center?
Yes! There will be shuttle service from the Airport to the Convention Center. Please indicate on your Teacher registration if shuttle services are requested at no cost to your school. If you are unable to make the shuttle, you’ll need to arrange your own transportation at your own cost.
How will parking work at the Hawaii Convention Center?
Parking is $15 per day at the Hawaii Convention Center.
Will there be storage for our luggage at the Convention center?
Yes, if you are visiting from a neighbor island, we will have a storage room available for your luggage to be held during the conference. More details to come.
Is there extra funding or scholarships that MEDB STEMworks able to support our school?
We understand in the past we have been able to financially support some teachers and students with their expenses for the Hawaii STEM Conference. As we ran the numbers and created the budget for the Hawaii STEM Conference 2025 – we realized our funding is completely maxed out putting the conference on. Many of the costs have doubled, even since last year. We are currently highly subsidizing your tickets to be held at $100 per participant.
We encourage folks to fundraise and other creative ways to support your expenses, like Donors Choose, Private companies, Panda Express, Online auctions, etc.
*There will be instances where MEDB STEMworks has specific funding that participants may benefit from - we will be in touch if this includes you.*
Is MEDB STEMworks doing room blocks?
No, MEDB STEMworks is unable to facilitate hotel rooms at this time. View a list of resorts and hotels - Hawaii Meeting Rooms and Convention Facilities - Meet Hawaii
Hotels near the Hawaii Convention Center: Ala Moana Hotel (PH: 808-955-4811), Pagoda (PH: 808-941-6611), The Modern (PH: 808-943-5800), Aqua Palms Hotel (PH: 808-947-7256)
Our plans have changed – can we get a refund?
Refunds are available upon request before March 15, 2024. After this date we are unable to refund, substitutions are welcome. Please send refund and substitution requests to our email at hawaiistemconference@gmail.com
Questions, comments, concerns you have that aren’t addressed here? Email our team at hawaiistemconference@gmail.com
Please let us know if you have any questions. We look forward to an exciting Hawaii STEM Conference!